Finances overview

The Finances section brings together the housing company’s money: the budget and its actuals, purchase invoices, residents’ vastike (charge) and water invoices, bank-statement import and payment matching, and the reports your accountant and financial statements need.

Where to find things

Finances is split into two views:

• Talous (Finances, in the left-hand menu) — the tabs Talousarvio (Budget), Ostolaskut & kuitit (Purchase invoices & receipts), Toimittajat (Suppliers), Raportit (Reports), Tilitapahtumat (Bank transactions), Palautukset (Refunds), Yhtiölaina (Company loan), Varausmaksut (Booking payments) and Laskutustiketit (Billing tickets). The top of the page shows the bank-account balance and a fiscal-year selector.
• Asukaslaskut (Resident invoices) — the vastike, water and other invoices sent to residents, their status and payments, plus the management of vastike rates and vastike runs.

Who sees the Finances section

The view adapts to your role:

• Board (chair and members) — the whole Finances section.
• Accountant — the whole Finances section, mostly read-only: the purchase- invoice register, reports, bank transactions and bank-statement import. Creating entries, editing the bank balance and undoing an import are reserved for the board’s main administrator.
• Shareholder — sees only the Talousarvio (Budget) tab at an aggregate level (no supplier or amount-level detail). A shareholder’s own invoices appear on the Oma talous (My finances) page.

Key features

• Talousarvio (Budget) — the budget and its actuals by category, one fiscal year at a time.
• Resident invoices and vastike runs — vastike rates, mass creation of vastike and water invoices, and individual invoices.
• Bank-statement import and ledger — importing a bank statement (camt.053, OP and Nordea CSV, Nordea TITO and HTML) and automatic payment matching by reference number.
• EV charging billing — charging-point kWh readings entered manually or from an operator CSV, billed to shareholders as a usage charge. See EV charging billing.
• Reports — VAT calculation, financial-statement material and an arrears list.
• Purchase invoices and recurring costs — the company’s own expenses and templates for recurring costs.
• Insurance bidding — assemble a request for quotes, send it to insurers and compare the offers that come back.
• Varausmaksut (Booking payments) — the board/accountant view of accrued booking revenue, per-booking commission, payout history with IBAN, and CSV export. Requires paid bookings to be configured.
• Laskutustiketit (Billing tickets) — the board and accountant inbox for residents’ billing questions. Each ticket shows the asker’s name, apartment and invoice reference; a resident can mark a question “vain kirjanpitäjälle” (accountant-only, hidden from the board). Replies can be sent directly in-app.

Getting started

1. Open Talous (Finances) from the left-hand menu.
2. Check the fiscal-year selector in the top-right corner — it drives the budget, purchase invoices and reports to the correct year.
3. If the bank-account balance is missing, the board’s main administrator can set it with the Aseta (Set) button on the balance card at the top.

See also

• Vastike charges and billing runs
• Resident invoices
• Bank-statement import and ledger
• Reports
• Bookkeeping (general ledger and period locking)
• Financial statements and year-end review
• Workbench (multi-company bookkeepers)
• Budget
• Purchase invoices and recurring costs
• Anomalous invoice alerts
• Company loan and financing charge
• Insurance bidding
• Service tendering (kilpailutus)