Vastike charges and billing runs

A vastike run creates the charge (vastike) invoices for every apartment at once. The run is based on vastike rates (€/m², €/share, €/apartment, €/resident or €/parking space), any per-apartment overrides, and each apartment’s own data (area, shares, resident count, parking spaces).

Main administrator and accountant only

The Resident invoices page is available to the housing company’s main administrator (the board’s admin user) and the accountant. A plain board member cannot open Resident invoices or run a vastike run (the Finances page itself is, however, also visible to a board member).

1. Check the bank details

Before your first run, make sure the account number shown on invoices is correct.

1. Open Asukaslaskut (Resident invoices) from the left-hand menu.
2. Check the Laskutustiedot (näkyvät asukkaille) (Invoice details, shown to residents) card at the top. The card is shown only to the main administrator (not the accountant).
3. Press Muokkaa (Edit) and fill in the payee name, IBAN and, if needed, BIC. Save.

2. Set the vastike rates

Vastike rates are in the Vastikeperusteet (Vastike rates) card lower on the page.

1. Press Lisää peruste (Add rate).
2. Choose the type (e.g. maintenance charge, financing charge, parking, land-lease charge / tontinvuokravastike). For a land-lease charge a per-apartment exemption (vapautus) can be granted in the Apartments card if the shareholder holds their own land share.
3. Choose the basis (€/m², €/share, €/apartment or €/resident). Parking always uses the €/space/month basis.
4. Enter the rate, a valid-from date and, if needed, a valid-to date.
5. Save.

You can give a single apartment a fixed amount in the Huoneistokohtaiset poikkeukset (Per-apartment overrides) card. An override replaces the calculated amount for that vastike type.

3. Fill in the apartment data

In the Huoneistot (Apartments) card you fill in the fields the calculation relies on: number of shares, resident count, number of parking spaces, and the Laskutustapa (billing mode). Area comes from the apartment’s basic details. Fields save automatically when you move out of the field.

Laskutustapa (billing mode) controls who receives the invoice and how:

Mode	Description
Yksi maksaja (Single payer)	Invoice addressed to one person (default; can be redirected to someone other than the owner).
Yhteislasku (Combined / joint)	Co-owners receive a single invoice with a combined name.
Prosenttijako (Split %)	The invoice is split between owners according to defined percentages — a separate percent editor opens.
Yritys (Company)	Invoice addressed to a legal entity linked to the apartment.

Combined invoice

With the Yhdistä huoneiston vastikkeet yhdeksi laskuksi (Combine each apartment’s charges into one invoice) checkbox in the Yhdistetty laskutus (Combined billing) card, an apartment’s different vastike types merge into a single invoice where the items appear as lines. The card is the first one in the Vastike rates section.

When combining is on, the card also shows a Yhdistettävät maksulajit (Charge types to combine) checkbox grid: choose which charge types join the combined invoice. An unselected type (for example the water charge) is billed as its own invoice with its own permanent reference number. By default all types are combined, and at least one type always stays selected — to combine nothing, turn combined billing off entirely. The run preview mirrors the same split: combinable rows get a per-apartment subtotal and separately billed types their own rows.

4. Run the vastike run

1. Press Vastikeajo (Vastike run) at the top of the Resident invoices page.
2. Choose the period (month) and due date. The due day is remembered for the next run.
3. Press Esikatsele (Preview). You get a per-apartment row view: amount, basis, recipient and status. Incomplete rows (e.g. a missing amount) are flagged with a warning and skipped in the run.
4. Check the preview summary (number of invoices and total).
5. Press the confirm button. VAREK creates the invoices with reference numbers and notifies the residents.

Result

The created invoices appear immediately in the Resident invoices list and on each recipient’s Oma talous (My finances) page. The same period can be re-run safely — apartments already invoiced are not invoiced twice.

Water invoices

Water balancing invoices are created with the matching Vedentasausajo (Water run) tool, which uses the water rates and the apartments’ meter readings. A negative balance becomes a credit note.

Broken water meter (estimated reading)

If an apartment’s water meter is broken, the reading row can be marked with the Estimate checkbox. Under chapter 3 section 4 a of the Housing Companies Act (amendment 535/2026, in force 1 Oct 2026) the charge must be based on reliably measured actual consumption — while a meter is broken, the charge for that apartment is temporarily based on reliably estimated consumption. An estimated row’s invoice automatically carries the note “(arvioitu kulutus – vesimittari vikaantunut, AOYL 3:4 a §)”, and the flag is stored permanently with the run’s line data. Note the transition rule: the section does not apply to a company whose apartment water meters were installed under a building permit applied for before 1 Oct 2026.

See also

• Resident invoices
• Bank-statement import and ledger
• Finances overview